Scheduled tasks | Paragraph Docs
Scheduled tasks
Set recurring workflows once, and your agent keeps drafting, researching, and reporting on schedule.
Scheduled tasks are recurring workflows your agent runs on a schedule you set. Describe the routine once, and it keeps happening: daily recaps, weekly post ideas, Monday planning sessions, whatever fits how you work.
This is how the agent works while you're away. Set a task before a busy week, and drafts are waiting when you come back.
Creating a task
You create scheduled tasks by asking in chat. Phrase the request with a schedule, and the agent sets it up as a recurring task.
Describe the task with a schedule. For example: "Every Friday at 5pm, review my best posts from the week and suggest one follow-up to write."
The agent confirms the task. It now runs on that schedule, and you'll find it in the Schedule area of your workspace, alongside your suggestions.
Ideas worth scheduling
| Rhythm | Example request |
|---|---|
| Daily | "Every morning, give me a short plan for the day and a few post ideas I can start now." |
| Weekly | "Every Friday at 5pm, review my best posts from the week and suggest one follow-up to write." |
| Weekly | "Every Monday, draft my newsletter from what I published last week." |
| Weekly | "Each Wednesday, search the web for what people are saying about my topic and suggest three angles." |
Anything you'd ask for in chat can become a routine. If you find yourself making the same request twice, schedule it.
What happens when a task runs
When a task runs, its output waits for your approval before anything ships. A weekly newsletter task produces a draft for review, not a send. A recap task produces a suggestion, not a published post.
That changes only if you've granted a standing approval for that kind of work. Approve the same output a few times, and the agent stops asking for it. See Approvals for how standing approvals work and how to revoke them.
Completed runs also show up in your daily report, so you always know what your tasks produced.
Managing your tasks
Your tasks live in the Schedule area of your workspace. From there, or from chat, you can adjust them:
- Change the schedule. Ask the agent to move a task to a different day or time.
- Refine the instructions. Tell it what to do differently ("shorter recaps", "focus on my essays, not my link posts").
- Pause or delete. Ask the agent to stop a task that's no longer useful.
Scheduled runs use the monthly credits included with your plan, just like chat. See Plans and credits.
Tips for reliable routines
- Be specific about timing. "Every Friday at 5pm" beats "weekly". Include the time you actually want it.
- One job per task. A task that drafts a recap and researches trends and plans your week is harder to steer than three focused ones.
- Review the first few runs closely. Early feedback shapes the routine. Once it's reliably right, consider a standing approval.
- Lean on your voice settings. Task output follows your brand voice and goals, so tuning those improves every run.